Job Descriptions

Welcome to Centrallia Manitoba! A business forum uniquely dedicated to Manitoba businesses.

Centrallia Manitoba organisers are looking for professional, enthusiastic, skilled and committed volunteers to help out make the 2014 edition a positive and instructive experience for all participants of the event.

Volunteering with Centrallia Manitoba is a unique and valuable opportunity to approach Manitoba business professionals.

It is time for you to be part of this memorable event!

Register now by filling out our registration form.

Here are some volunteer opportunities available.

1. BUSINESS

JOB DESCRIPTION #1:  REGISTRATION HOST

Objective: Ensure proper logistics and operations of the registration area

Responsibilities and duties:

  • Greet participants at Centrallia Manitoba
  • Have a good knowledge of the overall forum
  • Guide participants through the different activities in the Centrallia Manitoba program
  • Help direct participants to their activities
  • Answer participants’ questions
  • Welcome and answer Centrallia Manitoba partners’ questions
  • Understand the B2B schedule and what to do if it changes
  • Work with other volunteers to deliver the appropriate information to participants
  • Assist when changes to meeting schedules occur
  • Greet media

JOB DESCRIPTION #2: RUNNERS

Objective: Deliver any changes requested

Responsibilities and duties:

  • Run between the different activities and the registration booths for any changes
  • Efficiently report any change requests
  • Have a good knowledge of the B2B process

JOB DESCRIPTION #3: B2B MEETING SPOTTERS

Objective: Facilitate the meeting process

Responsibilities and duties:

  • Supervise the conduct of the meetings
  • Have a good knowledge of the overall forum and answer any question the participants may have
  • Be attentive to participants’ needs
  • Assist with no-shows
  • Phone no-shows

2. CUSTOMER SERVICE

JOB DESCRIPTION #4:  WAY FINDERS HOST (stationed)

Objective: Assist guests in finding their way through the various exhibit areas, meetings rooms, dining room, washrooms, ATM machine stations, and other areas of the two facilities (Club Regent Event Centre and Canad Inns).

Responsibilities and duties:

  • Guide participants to and from the Canad Inns and the Club Regent Event Centre via the connecting walkway.
  • Guide participants from one activity to another (to the registration desks, meeting area, business centre, information kiosk, coat check, washrooms, special events and meal rooms, and Exhibit areas).
  • Have a good knowledge of the forum
  • Ensure proper logistics of the event
  • Check passes and tickets at doors

JOB DESCRIPTION #5: GO GETTERS (move to where they’re needed)

Objective: Be present where main activity is taking place

Responsibilities and duties:

  • Help participants find seating before their meal
  • Guide the VIPs and sponsors to the appropriate area
  • Encourage participants to go visit the exhibit areas in the Canad Inns and the Club Regent Event Centre during their free/networking time
  • Ensure order and cleanliness of the meeting area (e.g. reorganizing tables, chairs, and table numbers) after each of the eight meetings
  • Supervise the volunteers for quick intervention if needed
  • Answer participants’ questions (e.g.: lost tags, additional equipment requests, etc.)
  • Assist with questions regarding the breakout sessions
  • Ensure participants have their meals and that dietary needs are met

JOB DESCRIPTION #6: VOLUNTEERS LOUNGE HOSTS

Objective: Accommodate everyone as best as possible

Responsibilities and duties:

  • Ensure a smooth operation of the Volunteer Room
  • Greet volunteers upon their arrival at the Volunteer room and check in
  • Give volunteers their name tags
  • Answer questions and needs of volunteers
  • Provide support when needed
  • Make sure all volunteers get their meals and appropriate breaks during their shift

 3. SPECIAL GUESTS

JOB DESCRIPTION #7: VIP AND SPONSOR HOSTS

Objective: Ensure that VIPs and Sponsors receive the appropriate care at Centrallia Manitoba

Responsibilities and duties:

  • Ensure to recognize VIPs and Sponsors by their badge color
  • Guide VIPs and Sponsors from one activity to another (to the registration desks, meeting area, business centre, information kiosk, coat check, washrooms, special events, meal rooms, and Exhibit areas)
  • Answer questions and needs of VIPs and Sponsors
  • Ensure VIPs and sponsors have their meals and dietary needs met

JOB DESCRIPTION #8: EXHIBITORS HOST

Objective: Assist exhibitors

Responsibilities and duties:

  • Provide logistics to help them direct the right prospects to their booth
  • Ensure that all equipment is ready for exhibit prior to installation
  • Ensure the proper handling of equipment during installation, de-installation, and the duration of the exhibit
  • Help exhibitors remember the regulations surrounding the space allocated (i.e. may not contain open flames, or hazardous/flammable materials of any kind. If the works include sound, the volume must be sensitive to users of surrounding areas. Nothing except power cords and network connections may be inserted into the floor)
  • Provide exhibitors with any information and support regarding their participation at Centrallia Manitoba
  • Help exhibitors get their kiosks/booths well-equipped
  • Address exhibitors needs in a timely manner

JOB DESCRIPTION #9: MASCOT / PHOTOGRAPHER HOSTS

Objective: Use this symbolic character to convey the spirit of Centrallia Manitoba and photograph the event

Responsibilities and duties:

  • Ensure that the costume is ready
  • Provide Mani with ice and batteries for cooling system
  • Help Mani get dressed
  • Guide Mani through the different activities and places
  • Coordinate with photographer to get best shots of the event
  • Answer photographer’s questions

4. PRE-EVENT

JOB DESCRIPTION #10: PARTICIPANT KITS ASSEMBLY HOST

Objective: Provide information to participants

Responsibilities and duties:

  • Ensure that all participants receive get a  well-gathered kit
  • Ensure sufficient number of kits